Privacy Policy

DATA CONTROLLER

Ahmet Köse kosecom Marketing Weimarer Straße 29, 44577 Castrop-Rauxel 44577 Castrop-Rauxel Deutschland Telefon: +49 15679 188524 E-Mail: info@kosecom.com

OVERVIEW OF PROCESSING ACTIVITIES

We process our users' personal data regularly and only when there is a legal basis or consent. The following processing activities are carried out on this website: • Provision of the website and storage of server log files • Use of cookies and comparable technologies • Contact via email or contact form • Use of an AI-powered chatbot • User behavior analysis (Vercel/Netlify Analytics) • Integration of external fonts (Google Fonts) • Social media presences

LEGAL BASIS FOR PROCESSING

The processing of personal data is based on the following legal grounds (Art. 6 GDPR): • Art. 6(1)(a) GDPR – Consent: For processing activities for which you have given your consent. • Art. 6(1)(b) GDPR – Contract performance: For the initiation and fulfillment of contracts, including pre-contractual measures. • Art. 6(1)(c) GDPR – Legal obligation: To fulfill legal obligations. • Art. 6(1)(f) GDPR – Legitimate interest: To protect our legitimate interests, provided your interests or fundamental rights do not override them.

COOKIE INFORMATION

Our website uses cookies. Cookies are small text files that are stored on your device and do not cause any harm. • Session cookies: Automatically deleted when you close your browser. These are technically necessary for the website's functionality (legal basis: Art. 6(1)(f) GDPR). • Permanent cookies: Remain on your device until you delete them or they are automatically deleted. These are used for analysis and improvement of our offering (legal basis: Art. 6(1)(a) GDPR – Consent). You can configure your browser to notify you about the placement of cookies and to only allow cookies on a case-by-case basis. Disabling cookies may limit the functionality of this website.

SERVER LOG FILES

The page's provider automatically collects and stores information in so-called server log files, which your browser automatically transmits: • Browser type and version • Operating system used • Referrer URL • Hostname of the accessing computer • Time of the server request • IP address (anonymized) This data is not merged with other data sources. Storage is based on Art. 6(1)(f) GDPR (legitimate interest in the secure provision of the website).

CONTACT

If you contact us by email or via the contact form, the data you provide (email address, name, message) will be stored by us for the purpose of processing your inquiry. This data will not be passed on without your consent. Legal basis: Art. 6(1)(b) GDPR (contract performance or pre-contractual measures) or Art. 6(1)(f) GDPR (legitimate interest in processing the inquiry).

AI CHATBOT AND DATA TRANSFER

An AI-powered chatbot is used on this website. The AI service provider is the Minimax Group (MiniMax Group Inc., Shanghai, People's Republic of China), operated under the brand "Minimax Direkt" via the API endpoints api.minimax.io. When you use the chatbot, your chat inputs and technical metadata (timestamps, session ID) are transmitted to the provider's servers and processed there. Processing takes place on the provider's servers in the United States of America. This constitutes a transfer of personal data to a third country. Data recipient: Minimax Group (MiniMax Group Inc., Shanghai, PRC), operated via the US API endpoints at api.minimax.io. Provider's privacy information: https://platform.minimax.io/docs/privacy The legal basis for this transfer is the EU Commission's adequacy decision on the EU-US Data Privacy Framework (DPF) of July 10, 2023, which recognized the USA as a country with an adequate level of data protection. The provider is certified under the DPF. Additionally, Standard Contractual Clauses (SCC) pursuant to Art. 46(2)(c) GDPR may apply as an additional safeguard. The processing of your chat inputs is based on your consent in accordance with Art. 6(1)(a) GDPR. You can withdraw your consent at any time with effect for the future (Art. 7(3) GDPR) by no longer using the chatbot. We do not permanently store your chat data. Please do not enter sensitive personal data (e.g., health data, political opinions, religious beliefs) in the chatbot, as this will be transmitted to the provider mentioned above.

GOOGLE FONTS

This website uses Google Fonts for consistent font rendering. The Google Fonts are installed locally and are not loaded from Google's servers. No connection to Google's servers is established. Where Google Fonts are integrated via external servers, this is done on the basis of Art. 6(1)(f) GDPR (legitimate interest in an aesthetically appealing presentation). More information about Google Fonts can be found at: https://developers.google.com/fonts/faq

WEB ANALYTICS (VERCEL / NETLIFY ANALYTICS)

This website uses the analytics features of Vercel and/or Netlify to statistically evaluate user behavior and improve the offering. Vercel Analytics: Vercel Inc., 440 N Barranca Ave #5377, Covina, CA 91723, USA. Netlify Analytics: Netlify Inc., 2325 3rd Street, Suite 296, San Francisco, CA 94107, USA. Anonymized usage data is collected that does not allow any conclusions to be drawn about your person. Processing is based on Art. 6(1)(f) GDPR (legitimate interest in optimizing our web offering).

SOCIAL MEDIA PRESENCES

We maintain publicly accessible profiles on the following platforms: • Instagram: https://instagram.com/kosecom • LinkedIn: https://linkedin.com/company/kosecom • YouTube: https://youtube.com/@kosecom When you visit our profiles, the operators of these platforms can evaluate your usage behavior. For more information about data processing by these providers, please refer to their respective privacy policies.

RETENTION PERIOD AND DELETION

Personal data is only stored for as long as the purpose of storage exists or statutory retention periods require it. • Server log files: Usually automatically deleted after 30 days. • Contact data from inquiries: Deleted after completion of processing and expiration of statutory retention periods (usually 6 years according to § 257 HGB, § 147 AO). • Cookies: Session cookies are deleted after the session. Permanent cookies according to their respective retention periods. • Chatbot data: Data transmitted via the AI chatbot is not permanently stored by us and is subject to the provider's retention periods (Minimax Direkt).

DATA SUBJECT RIGHTS

Under the General Data Protection Regulation, you have the following rights: • Right to access (Art. 15 GDPR): You can request information about the personal data stored about you. • Right to rectification (Art. 16 GDPR): You can request the correction of incorrect or completion of incomplete data. • Right to erasure (Art. 17 GDPR): You can request the deletion of your data, provided no statutory retention obligations conflict. • Right to restriction of processing (Art. 18 GDPR): You can request the restriction of processing of your data. • Right to data portability (Art. 20 GDPR): You have the right to receive your data in a structured, common, and machine-readable format or to request its transmission to another controller. • Right to withdraw consent (Art. 7(3) GDPR): You can withdraw your consent at any time with effect for the future. • Right to object (Art. 21 GDPR): You can object to processing at any time, provided it is based on Art. 6(1)(f) GDPR. • Right to lodge a complaint (Art. 77 GDPR): You have the right to lodge a complaint with a data protection supervisory authority.

SSL/TLS ENCRYPTION

For security reasons, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the browser's address bar changes from http:// to https:// and by the lock symbol in your browser bar.

OBJECTION TO PROMOTIONAL EMAILS

The use of contact data published within the scope of the impressum obligation for the purpose of sending unsolicited advertising and information materials is hereby objected to. The operators of the pages expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as spam emails.

CONTACT FOR DATA PROTECTION INQUIRIES

For any questions regarding data protection and the exercise of your data subject rights, you can contact us at any time: Email: info@kosecom.com Phone: +49 15679 188524 Mail: Ahmet Köse, kosecom Marketing, Weimarer Straße 29, 44577 Castrop-Rauxel